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Data Privacy Policy and Data Processing Notices

1. Contact details of the responsible body and data protection officer

1.1 Responsible body:

Baden-Württemberg International
Gesellschaft für internationale
wirtschaftliche und wissenschaftliche Zusammenarbeit mbH

Willi-Bleicher-Str. 19
70174 Stuttgart
Germany
Tel.: +49 (0) 711 22787-0
Fax: +49 (0) 711 22787-22
E-mail: info(at)bw-i.de

1.2 Data protection officer:

We have appointed a data protection officer for our company.

Bernd Herrig
Technische Akademie für berufliche Bildung Schwäbisch Gmünd e.V.
Lorcher Str. 119
73529 Schwäbisch Gmünd
Telephone: +49 (0) 7171 31-4091
Email: bernd.herrig(at)technische-akademie.de

2. Purposes of processing

2.1 Consent (Art. 6(1)a) GDPR)

We process your personal data for certain purposes (e.g. sending our newsletter by e-mail after you click on the confirmation link sent to you, passing your personal data on to third parties, evaluating data for marketing purposes) if you have granted us your consent to do so.

2.2 Contractual or pre-contractual obligations (Art. 6(1)b) GDPR)

We process the personal data which are required for performance of a contract to which you are a party or for taking pre-contractual measures further to your request, e.g. via our website contact form. The purposes of data processing depend on the specific agreement (e.g. purchase or service agreement or employment contract) and can, amongst other things, include evaluations, advice and other actions. We process personal data of employees for the purposes of the employment relationship if this is necessary for the decision to establish an employment relationship or after an employment relationship has been established for the performance thereof or to terminate it, or in order to exercise or comply with rights and obligations arising from legislation.

2.3 Statutory requirements (Art. 6(1)c) GDPR)

Data are processed on the basis of legal obligations, e.g. for the purpose of fraud prevention and money laundering prevention, complying with control and notification duties under tax law and providing information to the authorities.

2.4 Balancing of interests (Art. 6(1)f) GDPR)

In order to safeguard our legitimate interests or those of third parties, data are also processed for certain purposes after first balancing the interests of the parties concerned, e.g. to ensure that the house rules are complied with, to protect legal claims, to assist with the clarification of criminal offences, to determine risks of default, to optimise product development, to optimise customer contact for marketing purposes, to optimise requirements planning or to guarantee data security.

3. Further-reaching data processing in the framework of website use

3.1 Contact form

We use data entered on our contact form solely for the purpose of processing enquiries submitted by means of this form. Once the enquiry has been processed, we delete the collected data.

3.2 Newsletter

On our website you are given the opportunity to subscribe to our newsletter. For this we need your e-mail address and your consent to receiving the newsletter. In order to provide you with information tailored to your interests, we also collect and process information provided on a voluntary basis, such as your name and address. Once you have signed up for the newsletter, we send you a confirmation e-mail with a link via which you confirm your newsletter registration. You can unsubscribe at any time by clicking on the unsubscribe link. We subsequently immediately delete the data you provided for the purpose of receiving the newsletter.

3.3 Cookies

On this website, we use cookies to make our website more attractive to visitors and to enable the use of particular functions. Cookies are small text files that your browser can store on your computer. The process whereby a cookie is stored is also referred to as “setting a cookie”. You yourself can adjust the settings of your browser according to your wishes and can do so in such a way that you are informed that cookies are being set, decide whether to accept this on a case-by-case basis or fundamentally rule out the use of cookies at all. Cookies can be used for a variety of purposes, for example to find out whether your computer has already had a connection to a particular website during a previous Internet session (persistent cookies) or to remember the last websites you visited during an Internet session (session cookies). We use cookies in order to offer you enhanced user comfort.

However, our partner companies are not permitted and/or our partners are not technically able to obtain, process or use personal data via our website using cookies.

Most of the cookies we use are deleted from your computer when the browser session ends (session cookies). Other cookies remain on your computer and enable us to recognise your computer the next time you visit our website (persistent cookies).

The way in which we use cookies does not give rise to any disadvantages or risks for you. In order to use our comfort functions, we recommend that you allow cookies to be accepted for our website.

3.4 Google Analytics

This website uses Google Analytics, a web analytics service of Google Inc. ("Google"). Google Analytics uses "cookies", which are text files saved on your computer, which make it possible to analyse how the website is used. The information generated by the cookie about your use of this website is normally transmitted to a Google server in the USA and stored there. Google warrants that, if IP anonymisation is activated on this website, your IP address will first be shortened by Google in Member States of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google uses this information in order to analyse your use of the website, to draw up reports on the website activities and for the purpose of providing further services connected with use of the website and Internet use for the website operator. Google warrants that the IP address transmitted by your browser in the framework of Google Analytics is not amalgamated with other Google data. You can prevent the cookies being stored by choosing corresponding settings in your browser software; however, we wish to point out that, in this case, you may not be able to use all of the functions of this website. You can also prevent the data generated by the cookie which is related to use of the website (including your IP address) being sent to Google as well as the processing of these data by Google. In order to do this you should download and install the browser add-on available from the following link http://tools.google.com/dlpage/gaoptout?hl=de.

Further information is available at http://www.google.com/intl/de/analytics/privacyoverview.html (general information on Google Analytics and data privacy).

 Please note that on this website Google Analytics has been extended by the code "gat._anonymizeIp();" in order to guarantee that IP addresses are collected anonymously ("IP masking").

3.5 Possibilities of anonymised or pseudonymised use

In principle, you can visit our website without notifying us of your personal data. Pseudonymised user data are not combined with the data of the carrier of the pseudonym. We do not create pseudonymised user profiles.

3.6 Use of the social plug-ins of Facebook, YouTube and Xing using an HTML link

Our website uses social plug-ins ("plug-ins") of social networks.

In order to increase the protection of your data when visiting our website, the plug-ins are not unrestricted but merely embedded in the website using an HTML link. This method of embedding the plug-ins ensures that when you access a page of our website which contains such a plug-in, a connection with the server of the operator of the respective social network is not automatically established. If you click on one of the buttons, a new window opens in your browser which opens to the page of the respective operator on which you can (after logging in where appropriate) click on the "like" or "share" button, for example.

The purpose and scope of the data collection and the further processing and use of data by the operators on their pages as well as your associated rights and settings options to protect your privacy can be found in the data privacy notices of the operators.

3.7 Social plug-ins of Facebook and Xing using the "2 click solution"

Our website uses social plug-ins ("plug-ins") of the social networks Facebook and Xing. These services are offered by the companies Facebook Inc. and Xing ("operators").

Facebook is operated by Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA ("Facebook"). An overview of the Facebook plug-ins and what they look like is available here: developers.facebook.com/docs/plugins

XING is operated by XING AG, Dammtorstraße 30, 20354 Hamburg, Germany. An overview of the XING buttons and what they look like is available here: https://www.xing.com/app/share

In order to increase the protection of your data when visiting our website, the plug-ins are embedded in the website using a "2 click solution" with jQuery plug-in under the MIT licence. This method of embedding the plug-ins ensures that when you access a page of our website which contains such a plug-in, a connection with the server of Facebook and Xing is not automatically established. Only when you activate the plug-ins and thereby give your consent to the transmission of data does your browser establish a direct connection to the servers of Facebook or Xing. The content of the respective plug-in is then transmitted by the relevant operator directly to your browser and embedded in the website. The embedding of the plug-ins means that the operator receives the information that your browser accessed the corresponding page of our website, even if you do not have a profile with the respective operator or are not currently logged in. This information (including your IP address) is directly transmitted by your browser to a server of the respective operator in the USA and stored there.

If you are logged in to Facebook, the operator can directly allocated your visit to our website to your Facebook profile. If you interact with the plug-ins, e.g. you click the "like" or the "Xing" button, the corresponding information is also directly transmitted to the respective server of the operator and stored there. The information is also published on the social network or in your Xing account and displayed to your contacts there.

The purpose and scope of the data collection and the further processing and use of data by the operators on their pages as well as your associated rights and settings options to protect your privacy can be found in the data privacy notices of the operators.

Data privacy notices of Facebook: www.facebook.com/policy.php

Data privacy notices of Xing: dev.xing.com/plugins/share_button/privacy_policy

If you do not want Facebook or Xing to allocate the data collected via our website to your profile with the respective service, you must log out of the corresponding service before activating the plug-in.

3.8 Statistical evaluation of visits to this website

When you go to a website or access individual files of the website, we collect, process and store the following data: IP address, website from where you accessed the file, name of the file, date and time when you accessed the website/file, amount of data transferred and notification regarding whether the attempt to access the website/file was successful (web log). We use this access data in a non-personalised form solely for continuous improvement of our website and for statistical purposes.

4. Categories of recipients

Inter-departmental access within our company to the data required in each case may take place in order to fulfil the intended purposes. The data processors we use may also receive data, e.g. for IT services, the destruction of documentation and marketing. Further recipients of personal data can also, for example, be public bodies, credit and financial services institutions, lawyers and tax advisors or information offices.

5. Transmission to a third country or to an international organisation

Data are only transmitted to third countries if this is necessary, for example, for performance of the contract or is required by statute, you have granted us your consent or this results from a collective or works agreement, e.g. in the framework of a group data transfer. In the framework of the maintenance of IT components, it can also not be excluded that an IT service provider from a third country (e.g. USA) could be able to inspect personal data in rare cases. Otherwise no personal data are transmitted to third countries or to international organisations.

6. Period of storage

The personal data will be stored with us for the duration of the contractual relationship; the statutory limitation periods are usually three years. There are various retention and documentation duties which arise, for example, from the German Commercial Code and the German Tax Code which can be up to ten years.

7. Right to information, rectification, erasure, restriction of processing, data portability

You have a right to information on the basis of Art. 15 GDPR, a right to rectification on the basis of Art. 16 GDPR, the right to erasure on the basis of Art. 17 GDPR, the right to restriction of processing on the basis of Art. 18 GDPR and the right to data portability on the basis of Art. 20 GDPR. The restrictions set out in sections 34 and 35 of the Federal Data Protection Act apply to your right to information and erasure.

8. Withdrawal of consent

You can withdraw any consent you have granted at any time. You can unsubscribe from our newsletter by clicking on the unsubscribe link in the newsletter. Please note that your withdrawal of consent is only effective for the future.

9. Your right to lodge a complaint

You also have a right to lodge a complaint with the data protection supervisory authority (Art. 77 GDPR as read with section 19 Federal Data Protection Act).

10. Duty to provide data

You only have a duty to provide the personal data necessary for the purpose of establishing, performing or terminating an agreement or which we have a legal duty to collect. If you do not provide us with the required information and documents, we cannot enter into or continue the desired business relationship with you.

11. Automated decision-making in individual cases

To establish and perform the business relationship we do not use fully-automated decision-making as a matter of principle. In the event that we should use this method in individual cases, we will inform you about this separately if we are required by statute to do so.

12. Profiling

We also process some of your data automatically with the objective of evaluating certain personal aspects (profiling), e.g. evaluations for the purpose of tailored customer contact, tailored advertising including market and opinion research as well as for the purpose of scoring and rating. Data on payment behaviour (e.g. account turnover, credit) as well as criteria relating to industry and experience arising from the business relationship so far can be included in the evaluation.

13. Categories of personal data

The following are examples of some of the categories of personal data we process: basic personal data, basic contract data, data for contractual performance and termination, order data, data required to comply with legal obligations, credit rating data, scoring/rating data, advertising and sales data, data about the use of the telemedia services we offer (e.g. the time when you access our websites, apps or newsletters, our pages you click on or entries) as well as other data which are comparable with these categories.

14. Data sources

We process both data which we have received from you in the framework of our business relationship as well as data transmitted to us by other third parties in a permissible manner. We also collect data from sources which are publicly accessible (e.g. classified directories and lists of debtors, commercial registers, the press).

Information about your objection right pursuant to Art. 21 General Data Protection Regulation (GDPR)

Objection right for an individual case

You have the right to object to the processing of your personal data on the basis of Article 6(1)e) GDPR (data processing in the public interest) and Article 6(1)f) GDPR (data processing on the basis of the balancing of interests) for reasons which result from your particular situation; this also applies to profiling based on one of these provisions. If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing, which override your interests, rights and freedoms, or for the establishment, exercise or defence of legal claims.

Right to object to the processing of data for the purpose of direct marketing

We process your personal data for the purpose of sending your direct marketing. You have the right to object to the processing of your personal data for this kind of marketing; this also applies to profiling where this is in connection with direct marketing. If you object to the processing for the purpose of direct marketing, we will no longer process your personal data for this purpose. The objection need not be in a particular form and should, where possible, be addressed to:

Baden-Württemberg International
Gesellschaft für internationale
wirtschaftliche und wissenschaftliche Zusammenarbeit mbH
Willi-Bleicher-Str. 19
70174 Stuttgart
Germany
Fax: +49 (0) 711 22787-22
E-mail: info@bw-i.de


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